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Faculty & Administration

Explore resources and information for faculty members and administrators including details on academic programs, forms for adding new programs or degrees, and other administrative processes.

PeopleSoft Training Sessions Add a New Program Modify Existing Program Create a Specialization Create an Accelerated/Dual-Degree Program

PeopleSoft Training Sessions

OU Health Sciences offers weekly training sessions for PeopleSoft Campus Solutions to support college and department employees in mastering the student system. These sessions are designed to enhance the skills of employees, ensuring they can effectively use the PeopleSoft system to support student administration tasks.

Training Focus Areas

Admissions Focus

  • Basic Navigation: Learn to navigate the system efficiently.
  • Search/Match: Techniques for finding and matching student records.
  • Checklists: Managing and updating application checklists.
  • Application Maintenance: Keeping application information current.
  • Application Summary Reports: Generating and interpreting reports.
  • Service Indicators: Understanding and applying service indicators.
Upcoming Dates
  • Thursday, October 24 @ 2 PM
  • Thursday, October 31 @ 2 PM
  • Tuesday, November 12 @ 10:30 AM
  • Tuesday, December 3 @ 2 PM
  • Tuesday, December 17 @ 10 AM

Register for Admissions-focused training

Records Focus

  • Basic Navigation: Fundamental navigation skills.
  • Campus Community: Managing campus community data.
  • Course Catalog: Maintaining and updating the course catalog.
  • Enrollment: Handling block enrollment, maintenance, and viewing.
  • Grades: Approving, maintaining, and viewing grades.
  • Queries: Running and managing queries.
  • Search/Match: Advanced search and match techniques.
  • Student Records View: Viewing comprehensive student records.
  • Transcripts: Managing and viewing transcripts.
Upcoming Dates
  • Tuesday, November 5 @ 10 AM
  • Thursday, November 21 @ 10 AM
  • Thursday, December 12 @ 2 PM

Register for Records-focused training

1:1 Training session

Health Sciences Recruitment & Admissions also offers individualized trainings for advanced PeopleSoft functions, such as:

  • Class Schedule View/Class Schedule Maintenance
  • Graduation
  • GT Forms

Email to set up individualized training

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Faculty Administration

Add a New Program Pre-Proposal

Add a new degree, certificate, major/option, or delivery location (e.g. Tulsa), the first step is to complete and submit the Provost's Office for Academic Pre-Proposal form.

This form is a notification form. It must be received by the Provost's Office for Academic Affairs for the complete new program proposal (OSHRE proposal) to be placed on a Graduate Council or Academic Programs Council agenda for consideration.

OPEN PRE-PROPOSAL FORM

Resources

Quick Links

Academic Programs Council Member Information

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Undergraduate Degrees

Undergraduate degrees must be 120 hours. Exceptions for additional hours are made only if additional courses are needed for licensure or program accreditation.





New Major or Options

Majors or options are subset of expertise within a larger discipline or degree. State Regents' policy requires that majors within a degree share a common set (at least 50%) of related course requirements, excluding General Education requirements for undergraduate degrees.



Specialization & Accelerated or Dual Degrees

Accelerated or dual degree program may offer students the option of earning combined bachelor’s, graduate, and professional degrees in an accelerated manner. A specialization is a focused area of study attached to a specific major and in addition to course requirements for the major

Certificates (Embedded or Stand-Alone)

Certificates of 15 or fewer credit hours may be stand-alone or embedded. Preferably a stackable credential toward larger credential or lead to licensure. Embedded Certificates curriculum should be subset of main program that form a specialty within a larger graduate or professional degree.

Modification(s) to Existing Programs

Degree Programs & Certificates

Modifications to existing degrees and certificates can be submitted by completing the appropriate request form listed below.

Form Description
Delete Program Remove a degree or certificate from the program inventory. Once a program is deleted, it cannot be reinstated
Program Suspension Make a degree or certificate inactive for recruiting and admissions
Program Reinstatement Reactivate a previously suspended degree or certificate
Program Name Change or Degree Designation Change Change the name of a degree or certificate (e.g., M.S. in History of Science to M.S. in History of Science, Technology, and Medicine) or change the degree designation (e.g., Master of Arts to Master of Science).
Program Requirement Change (i.e., Substantive and Non-Substantive) Change of course requirements substance (core courses, elective, general education, credit hours, etc.) including changes to options, change of degree requirements (prerequisites, admission or graduation criteria, etc.) and change of total credit hours.
Option Addition Add an option from the degree program inventory
Option Deletion Remove an option from the degree program inventory
Electronic Delivery of Existing Program Offer an existing face-to-face program in an online delivery format
New Mirco-Credentials Proposal to add a new micro-credential program
New Certificate with 15 or Fewer Credit Hours Proposal to add a new certificate of 15 or fewer credit hours

Specialization & Accelerated or Dual Degrees

Accelerated dual degree program may offered students the option of earning combined bachelor’s, graduate, and professional degrees in an accelerated manner.  No more than 15% of required coursework may be used to satisfy requirements of both degrees.

Dual degrees are the study of two complimentary fields, enables a student to pursue two existing degree programs simultaneously.  Up to 20% of the total credits required for both degrees may be double counted.  The student must graduate with both degrees the same semester.  

A specialization is a focused area of study attached to a specific major, and is in addition to course requirements for the major.  Specialization within a degree program requires a minimum of 9 credit hours designated within a Regents approved curriculum. 

To add, delete, or change a specialization and accelerated or dual degree, please use the attached forms to submit your request. For more information or to learn more about the workflow, contact OU Health Sciences Recruitment and Admissions.

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Questions?

For clarification about any processes, forms, program submissions or general APC inquiries contact Richard McMahon.