FERPA

Academic Notice

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights are:

  • The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the Office of Admissions and Records, 1105 N. Stonewall Avenue, LIB 121, Oklahoma City, OK 73117-1221, a written request that identifies the records they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. 
     
  • The right to request the amendment of the student's education record that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the Office of Admissions and Records, 1105 N. Stonewall Avenue, LIB 121, Oklahoma City, OK 73117-1221, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
     
  • The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic or research, or support staff position, including law enforcement personnel, and health and medical staff; a person or company under contract to the University to perform a service of function, instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or who is assisting another school official in performing his/her tasks including but not limited to a student serving on an official committee, such as a disciplinary or grievance committee.
     
  • A school official has a legitimate educational interest if the official is performing a task that is necessary to fulfill his/her professional responsibilities for the University; performing a task related to a student's education; performing a task related to the discipline of a student; providing a service or benefit relating to the student or student's family, such as health care counseling, job placement, scholarship, or financial aid; or maintaining the safety and security of the campus.
     
  • The right to file a complaint with the US Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
 

Office of the Chief Privacy Officer
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901